Print management is for everyone - the enterprise, the department and the individual.

The requirements:

The solutions:

.I  EasySpooler ...the solution for the Enterprise

.2 FinePrint & pdfFactory ....the solution for the Department

.3 FinePrint & pdfFactory ..the solution for the desktop user

1. EasySpooler : The solution for the Enterprise.

Does any of these sound familiar to you ? 

1.1		We had to re-print the entire reports because of printing problems like hardware and paper jam. It is too time consuming. You don't have to! You can start printing from the last page printed or any page you choose.
1.2		Our monthly volume reports take too long to print. Would a faster printer help? You can print faster..without a faster printer !! - You can split your large files and print onto two or more printers concurrently. You will not lose a single page.
1.3.		We print boxes and boxes but the users need only a few pages. It is a real waste. You don't need to print anything! Your users can view the reports or the pages online.
1.4.		We had to re-run our applications to generate the reports a second time. It takes time. You can stop doing that! You may keep your reports in the system after printing. You may even archive them and retrieve later.
1.5.		We have many users and cannot pinpoint who or which group is printing excessively. We are wasting paper and mis-using resources. We have the solution for you. You can track which userid is printing...how many pages, which printer, what files.
1.6.		We print volumous reports, sort them out and distribute to the various departments / offices / locations. It is very tedious. Good news ! You can let the software handle all that for you - sort out and distribute your reports.
1.7.		We print a lot every month. We need to account for all the printing. Yes, you can track all your printing - who printed, which printer, how many pages, etc...
1.8.		We have several UNIX hosts which can print onto any printer in the network. Sometimes print files from one host doesn't get printed for a long time. You have contention problem. Centralising your printing to one host would certainly help. We can also let you send print files to and from any system to this central system.
1.9.		We have a mixed environment: UNIX hosts and other LAN OS - Novell, MS NT, Banyan. We need to install printers for each of these network system. It is costly and difficult to manage. You don't have to. You should be able to print onto any printer in the network, including those attached to your Unix hosts or LAN servers.

1.9.1.9.
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2. FinePrint & pdfFactory ....the solution for the Department

2.1  We have many business documents within the dept - invoices, purchase orders, reports, etc.  and we use different
       forms for each.

        You can do away with pre-printed forms. Use electronic forms.

2.2  Some documents are made from several document types ( word, excel, pdf, pictures, etc). Example: Reports.

       You may combine all of them under Fineprint. Each can be seen as a separate job. You may re-sequence them 
       at any time. You may delete any job. When you print , the final document will include all.

       Instead of printing onto the printer, you could print using pdfFactory as the printer. The document will automatically be
       converted to pdf. You may elect to set security control before saving the generated pdf document.

2.3  You need to archive your documents.

        Convert all to pdf and set security controls ( no copying / no modifications allowed ) .Store them in organized  
        directories for easy retrieval. Example: All invoices stored in  /invoice2008. All letters in /letters2008.

2.4  There is a need to email business documents. They must be protected from being copied and no modification
        allowed.

        These documents can be converted into secured pdf documents. The security settings will
        cover - use of password to open and view, disallow modifications or copying content (text & graphics ).

2.5  We like to save paper and ink.

        Users may print draft copies without color and pictures or choose grey scale.
        You may print double sided regardless of the printer model.
        You may print multiple pages onto a single sheet of paper.

2.6  We use pre-printed forms and these are mounted onto specific printers. It is troublesome.

        Pre-printed forms will be replaced with electronic forms. Business documents will be printed over these forms.
        Everyone may use the forms so as to minimize secretarial support.

2.7  Document classifications are in force and users have to be careful in applying..

        Classification can be effected through the use of footer or watermark in each document. Different logical printers
        may be assigned to auto generate the classification onto the documents.

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3. FinePrint & pdfFactory ..the solution for the desktop user

3.1  User prepares all sort of documents and prints onto pre-printed forms.

       Userimay print letters, quotes and other business documents over electronic forms with ease. No need for
       pre-printed forms. No need for secretarial support. He may print onto any printer.

3.2  User is concerned on the amount of paper waste and the amount of ink used. 

       User can save paper and ink by
                      a. printing multiple pages onto a sheet of paper
                      b. printing drafts without images or print using gray scale
                      c. printing only specific pages of interest 
                      d. printing double sided

3.3  User emails documents using zip.

       User may print final documents into secured pdf documents for emailing.  pdfFactory allows user to select
       the security feature required for the pdf document.

3.4  User has documents in different formats and need to be able to retrieve when needed.

        You may store final documents in pdf format into organised directories.

Got a question?
Send your questions to CCNS